Office Removals That Don’t Cost You a Working Day
We relocate offices across Kent and South East London for businesses from five-person studios to fifty-person operations. Evening and weekend moves, IT-aware crews, scoped planning. Your team leaves Friday at one address and starts work Monday at the next, with the server running and the printers connected.
Our Three-Phase Approach
Office moves fail for the same reasons every time. Nobody owned the plan, things got packed in the wrong order, and the IT side wasn’t ready when the furniture arrived. Our process is built to prevent all three. Every commercial move we do runs through these three phases, in this order, without exception.
Phase 1: Planning and Site Survey Before we quote, we walk both sites with you. The origin office, the destination office, and a conversation with whoever on your side owns the move. We log what’s moving, what’s being disposed of, what’s arriving new from suppliers. We identify access constraints at both ends: goods lifts, building management notification windows, parking, security clearance. We draft a move plan with a timeline, a crew count, and a room-by-room inventory. You sign off before anything else happens.
Phase 2: Execution The physical move happens at the time you’ve agreed. For most offices we strongly recommend a Friday evening through Sunday afternoon window so your team comes in Monday to a functional workspace. Our crews pack, load, transport, unload, and place everything according to the pre-agreed floor plan. IT equipment is handled separately with labelled cabling and documented disassembly so reconnection the other end doesn’t become a puzzle.
Phase 3: Reconnection and Sign-Off We don’t consider a move finished when the last van leaves. Once everything is placed in the new building, we walk the space with your move owner, reconnect basic items (chairs adjusted, monitors plugged in where they need to be, printers in position), and hand over an as-built snapshot showing where everything ended up. Any issues flagged at sign-off are addressed the same day or the following morning.
What We Move
What We Handle
- Workstations and desks (flat-pack and solid)
- Office chairs, meeting chairs, executive chairs
- Filing cabinets (emptied or loaded)
- Breakout furniture, sofas, coffee tables
- Whiteboards, pin-boards, display screens
- Standard IT equipment — monitors, dock stations, desk phones, printers
- Standalone kitchen appliances (microwaves, fridges, coffee machines)
- Archive boxes and document storage
- Artwork, signage, branded displays
What Needs a Specialist
- Server racks in active use (we recommend a specialist data centre mover or your IT provider for the decomm and recomm)
- Fixed safes over 250kg (needs a specialist safe mover)
- Laboratory equipment, medical devices, or anything with a calibration certificate
- Pianos (we sometimes handle these, depends on model and stairs)
If you have any of the above and aren’t sure whether we can handle it, ask at the site survey. We’d rather tell you honestly than take the job and get it wrong.
Evening, Weekend, and Phased Moves
Business hours are the worst time to move an office. Half the team is trying to work while the other half is trying to pack. Clients ring and nobody knows who’s answering. Nothing gets billed that day. We schedule around the problem rather than through it.
The most common arrangement is a Friday-Sunday move. Crew arrives after the last person leaves on Friday, usually around 6pm. Packing and loading happens Friday evening. Transport on Saturday. Unloading and placement on Saturday and Sunday. By Sunday afternoon, the new office is ready for Monday start. Your team loses zero billable hours.
For larger moves we also run phased schedules. Move the finance team first over a weekend, let them settle, then move the engineering team the following weekend, then operations. This keeps disruption contained to one department at a time instead of shutting the whole business down at once.
Building access often determines what’s actually possible. Many commercial buildings in Central London restrict moves to evenings and weekends anyway, or require 48 hours’ notice to the building manager. We handle that notification on your behalf as part of the planning phase.
Compliance and Insurance
Goods-in-Transit Insurance
All commercial moves are covered up to £100,000 per load as standard, with higher limits available on request. Certificate of insurance provided to you on request before the move. Claims process documented in our terms, which we’ll send with the quote.
Public Liability Insurance
£5 million public liability cover as standard. Certificate provided on request. Covers accidental damage to the buildings we’re operating in, at both origin and destination.
Staff Checks
All crew members are PAYE employees, not casual subcontractors. Background checks on file. References available for longer-term crew members if required for high-security environments.
Data Protection on Document Moves
When we move files and paperwork, we provide tamper-evident sealed crates on request, and we can offer a chain-of-custody log if required under your data retention policy. For genuine confidential destruction, we refer to a specialist shredding supplier rather than trying to handle it ourselves.
Health and Safety
RAMS (Risk Assessment and Method Statement) document provided for any move that requires it. Usually needed if your building management or your own H&S policy requires it as part of the contractor onboarding process.
FAQs
How far in advance should we book?
For a straightforward 10-to-20-person move, four to six weeks is comfortable. For 50+ desks, or any move that involves phased scheduling, eight to twelve weeks is safer. We can sometimes turn around smaller moves in under two weeks if the dates are flexible, but you’ll have fewer options for weekend slots.
Who handles our IT equipment?
We move it, but we don’t decommission or recommission active networks. Your internal IT team or IT provider handles the disconnect the day of the move and the reconnect at the new site. We coordinate with them directly on timing and handle the physical transport. For servers in active use we recommend a specialist data centre mover, and we can introduce one if you don’t already have a preferred supplier.
Can we phase the move across multiple weekends?
Yes. Phased moves are common for teams of 40+ people. We’ll map the sequence with you during the planning phase. Pricing is typically per-phase rather than a single flat fee, and you have the flexibility to pause or reschedule a later phase if priorities shift.
What does a scoped quote actually include?
A written document with: scope of work, crew count, van count, proposed schedule, list of materials and crates, insurance details, payment terms, and a single total price. No hidden extras. If anything comes up mid-move that would push us over scope, we stop and talk to your move owner before incurring additional cost.
Request a Scoped Quote
Commercial quotes are scoped after a site survey rather than estimated from a phone call. Tell us your rough headcount, your preferred move window, and where your current and new offices are. We’ll arrange a survey and have a written quote back within five working days.